Sending bulk emails from Microsoft Excel can be achieved by integrating Excel with Microsoft Outlook using a feature called “Mail Merge”. Here’s a step-by-step guide:
1. Prepare Your Excel Spreadsheet
- Ensure your Excel spreadsheet contains necessary information like email addresses, names, etc.
- Each column should have a header (Email, FirstName, LastName).
2. Open Microsoft Word for Mail Merge
- Open a new document in Word.
- Go to the “Mailings” tab and select “Start Mail Merge” > “E-Mail Messages”.
3. Select Recipients from Excel File
- In Word, under “Mailings”, choose “Select Recipients” > “Use an Existing List”.
- Browse and select your Excel file.
4. Compose Your Email
- Write your email in Word. Use “Insert Merge Field” for personalized content.
- Format your email as needed.
5. Preview and Finish the Merge
- Use “Preview Results” to check the emails.
- Click on “Finish & Merge” and select “Send E-Mail Messages”.
- Fill in the “To” box, “Subject line”, and choose the email format.
- Click “OK” to send the emails.
6. Sending the Emails through Outlook
- Ensure Outlook is set up with your email account.
- Outlook will send out the emails upon completing the merge.
Important Considerations:
- Email Limits: Be aware of email sending limits to avoid spamming flags.
- Test Before Sending: Send a test email to check formatting and fields.
- Privacy: Respect privacy laws and avoid using ‘CC’ for bulk emails.
