Introduction

Starting or running a business that involves selling cigarettes and other tobacco products in Philadelphia requires compliance with local laws and obtaining the necessary licenses. This guide outlines the steps to acquire a Cigarette & Tobacco License, the renewal process, required documents, fees, and approvals from Philadelphia’s statutory authorities. It aims to help business persons and entrepreneurs set up their operations legally and efficiently.

Steps to Obtain a Cigarette & Tobacco License in Philadelphia

1. Understand Licensing Requirements:

   Philadelphia enforces strict guidelines for tobacco retailers to ensure public health and compliance with state laws. Business owners must obtain both local and state approvals to legally sell tobacco products.

2. Prepare Necessary Documents:
   • Completed application form (available through the Philadelphia Department of Licenses & Inspections).
   • Proof of Business Registration with the City of Philadelphia.
   • Philadelphia Commercial Activity License.
   • Sales Tax License (from the Pennsylvania Department of Revenue).
   • Valid government-issued identification of the business owner.
   • Certificate of Occupancy for the business location.
   • Compliance with the Philadelphia Clean Indoor Air Worker Protection Law (if applicable).
3. Submit the Application:

   Applications can be submitted online via the City of Philadelphia’s eCLIPSE system or in person at the Department of Licenses & Inspections.

4. Pay Licensing Fees:

   The fee for a Cigarette & Tobacco License in Philadelphia varies depending on the type of business and volume of sales. Typically, fees range from $50 to $300 annually.

5. Pass Inspections:

   Authorities may conduct inspections to ensure compliance with zoning, health, and safety regulations before approving your application.

Renewal Process for Cigarette & Tobacco License

The Cigarette & Tobacco License must be renewed annually to continue operations legally. Below are the steps to ensure a smooth renewal process:

1. Receive Renewal Notification:

   The City of Philadelphia will typically send a renewal notice 30–60 days before your license expires.

2. Update Business Information:

   Check that all business details, including your address, ownership, and tax compliance, are current.

3. Submit Renewal Application:

   Renewal applications can also be filed through the eCLIPSE portal or in person at the Department of Licenses & Inspections.

4. Pay the Renewal Fees:

   Renewal fees are similar to the initial licensing fees. Late renewal may result in penalties ranging from $25 to $100, depending on the delay.

5. Approval & Updated License:

   Once the application is reviewed and approved, you will receive a renewed license valid for another year.

Applicable Fees

• Initial License Fee: $50–$300, depending on the type of business.
• Annual Renewal Fee: $50–$300.
• Late Renewal Penalty: $25–$100 (depending on the length of delay).
• Inspection Fee (if required): $50–$150.

Approvals Required from Philadelphia Authorities

• Philadelphia Department of Licenses & Inspections.
• Pennsylvania Department of Revenue (for Sales Tax License).
• Philadelphia Department of Public Health (compliance with health standards).
• Zoning Approval from the City of Philadelphia (if required).

Key Compliance Tips

Ensure the following to avoid penalties and maintain compliance:

• Do not sell tobacco products to individuals under 21 years of age.
• Display your license prominently at your business location.
• Adhere to local and state health laws, including clean air regulations.
• Maintain records of all tobacco purchases and sales for audits.