Comprehensive Guide to Obtaining and Renewing a Cigarette & Tobacco License in Nashville

Introduction

Are you planning to start a business selling cigarettes or other tobacco products in Nashville? Obtaining a Cigarette & Tobacco License is a legal requirement to operate your business. This guide offers a comprehensive overview of the application and renewal processes, required documents, applicable fees, and necessary approvals. Whether you’re a first-time entrepreneur or an experienced businessperson, this resource will ensure compliance with Nashville’s regulations.

Steps to Obtain a Cigarette & Tobacco License in Nashville

1. Understand Licensing Requirements:

   The Tennessee Department of Revenue regulates the sale of cigarettes and tobacco products, alongside local ordinances enforced by the City of Nashville. Compliance with both state and local laws is essential.

2. Prepare Required Documents:

   Gather the following documents for your application:

   • Completed Cigarette & Tobacco Retailer License application form (available from the Tennessee Department of Revenue).
   • Proof of business registration with the Tennessee Secretary of State or Davidson County Clerk.
   • Sales and Use Tax Certificate from the Tennessee Department of Revenue.
   • Government-issued photo ID of the business owner or authorized representative.
   • Zoning compliance approval from the Nashville Metro Planning Department.
   • Certificate of Occupancy for the business location.
   • Lease agreement or proof of property ownership for your business premises.
3. Submit Your Application:

   Applications can be submitted online through the Tennessee Taxpayer Access Point (TNTAP) portal or in person at the local Tennessee Department of Revenue office in Nashville. Additional local permits may also be required.

4. Pay Licensing Fees:

   The licensing fee for a Cigarette & Tobacco Retailer License in Nashville is $200 annually. Additional fees may apply for zoning and inspections.

5. Approval and Inspection:

   Authorities may conduct an inspection to ensure compliance with public health and zoning regulations. The approval process typically takes 4-6 weeks.

Renewal Process for Cigarette & Tobacco License

The Cigarette & Tobacco License in Nashville is valid for one year and must be renewed annually. Here’s how to renew your license:

1. Receive a Renewal Notification:

   The Tennessee Department of Revenue will notify you about your license renewal 30–60 days before it expires.

2. Review and Update Business Information:

   Ensure that your business details, including address, ownership, and compliance records, are accurate and up-to-date.

3. Submit the Renewal Application:

   File your renewal application online through the TNTAP portal or in person at the Nashville Revenue office.

4. Pay Renewal Fees:

   The renewal fee is $200 annually. Late renewals may incur penalties ranging from $50 to $150, depending on the delay.

5. Receive Your Renewed License:

   Once approved, your renewed license will be valid for another year.

Applicable Fees

• Initial License Fee: $200 annually.
• Renewal Fee: $200 annually.
• Late Renewal Penalty: $50–$150.
• Inspection Fee (if applicable): $75–$150.

Approvals Required from Nashville Authorities

• Tennessee Department of Revenue (state-level licensing).
• Nashville Metro Planning Department (zoning compliance).
• Metro Codes Administration (certificate of occupancy).
• Metro Nashville Public Health Department (if required).
• Fire Marshal’s Office (if applicable, for fire safety inspections).

Compliance Tips for Tobacco Retailers

To avoid penalties and maintain compliance with Nashville and Tennessee regulations, follow these tips:

• Verify the age of customers purchasing tobacco products. The legal age in Tennessee is 21.
• Display your Cigarette & Tobacco License prominently within your store.
• Maintain accurate records of all tobacco product sales for inspections and audits.
• Adhere to advertising guidelines and avoid promoting tobacco products near schools or youth-oriented areas.
• Comply with Nashville’s smoke-free workplace regulations and post required signage as needed.